UKI Administrator

Full-time | Home-based with national travel

If you are an organised and detail-oriented administrative professional looking for your next challenge, and would like to join a fast-growing, international family business in the agri-food sector, we would love to hear from you. Farm Frites is continually strengthening its global position in the foodservice market. To support our growth ambitions, we are looking for a proactive and reliable:

As UKI Administrator, you will play a key role in supporting the Sales function by managing financial administration, coordinating operational processes, and ensuring accurate and timely execution of administrative activities. You will act as a central point of contact for internal and external stakeholders and support the Country Manager in daily operations.

Key responsibilities

Financial and accounting administration

• Prepare invoice payments to be made twice a month.
• Prepare sales commission invoices and credit notes.
• Execute payment runs for invoices.
• Check and validate expense claims, ensuring all required receipts are obtained prior to processing.
• Support the preparation of monthly accounts in collaboration with external accounting partners.
• Coordinate the delivery and collection of financial documents.
• Maintain contact with relevant stakeholders for financial processes and reporting.

Manage administration of supplier contracts and services, including:

• Mobile phones and virtual landlines
• Insurance (travel, company effects, public liability)
• Rented external storage
• Monitor contract performance and ensure compliance with agreements.

 HR and internal support

• Support local HR administration, including tracking holidays and sickness.
• Act as a point of contact for the central HR department.
• Provide administrative support to the Country Manager.

 Commercial and operational support

• Collect and monitor competitor pricing information.
• Support sales-related administrative activities.
• Ensure accurate record keeping and documentation across all responsibilities.

Your team

You will be part of the Sales team and will report to the Country Manager.

What you bring

Education and experience

• Relevant administrative or business qualification, or equivalent experience.
• Experience in an administrative, finance or sales support role.
• Experience working with financial processes, invoices and expense management is preferred.

Skills and competencies

• Highly organised with strong attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proactive and able to work independently.
• Strong communication and interpersonal skills.
• Comfortable working with different stakeholders and external partners.

Languages

Professional command of English.

Ideal candidate profile – The Reliable Coordinator

• Accurate and detail-focused
  Ensures all administrative and financial processes are executed correctly and on time.
• Organised and structured
  Maintains oversight across multiple tasks and deadlines.
• Supportive and service-oriented
  Acts as a reliable point of contact for colleagues and partners.
• Proactive and responsible
  Takes ownership of tasks and identifies improvements in processes.
  
  

What we offer

Farm Frites is growing rapidly, making it an exciting and dynamic place to work. We offer our employees the opportunity to develop their individual talents and skills, enabling them to achieve both personal and business goals.

Sustainability is a key priority for us, and in return for your contribution we offer:

• a competitive salary;
• excellent secondary benefits;
• a strong work-from-home policy; and
• the opportunity to be part of a fast-growing international organisation.

If you would like to join our ambitious and entrepreneurial business, we encourage you to apply.

How to apply

You can apply via the link on our website, including your CV and cover letter with your application.
For more information, please contact our Recruitment Team at Recruitment@Farmfrites.com.

No agencies, please.